Privacy Policy

Registration Information

When you register for a Let's Pepper event, we collect:

• Name and contact information (email, phone number)
• Team name and teammate information
• Payment information (processed securely through third-party providers)
• Emergency contact details
• Waiver acknowledgment and signature

Event Media

During events, we capture:

• Photographs of gameplay, participants, and event activities
• Video footage including highlight reels and livestreams
• Audio recordings as part of video content

Website Usage

When you visit our website, we may collect:

• Browser type and device information
• Pages visited and time spent on site
• Referring website or source

We use the information we collect to:

• Process event registrations and communicate event details
• Organize brackets, pools, and tournament logistics
• Contact you about upcoming events and announcements
• Publish results, standings, and tournament recaps
• Create and share promotional content (photos, videos, highlights)
• Improve our events and website experience

By participating in Let's Pepper events, you consent to being photographed and filmed. This media may be shared on:

• Our website and photo galleries (gallery.ninochavez.co)
• Social media platforms (@letspepper.open, @flickday.media)
• YouTube and other video platforms
• Partner and sponsor channels
• Print and digital marketing materials

See our Waiver for complete media consent terms.

We use the following third-party services:

• Payment Processing: Secure payment through Stripe or similar providers
• Email: Event communications and announcements
• Photo Hosting: SmugMug for gallery hosting
• Analytics: Website usage tracking (anonymized)
• Social Media: Instagram, TikTok, YouTube for content distribution

These services have their own privacy policies. We encourage you to review them.

Registration data: Retained for the duration of your participation in Let's Pepper events, plus a reasonable period for record-keeping and future event communications.

Media content: Photos and videos are retained indefinitely as part of our event archives and promotional materials unless you request removal.

Results and standings: Tournament results are maintained as a permanent historical record.

You have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate information
• Request removal from our mailing list
• Request removal of specific photos from our public galleries (reasonable requests honored)
• Request deletion of your registration data (subject to legal retention requirements)

To exercise these rights, contact us via Instagram at @letspepper.open.

We take reasonable measures to protect your personal information from unauthorized access, alteration, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Payment information is processed through secure, PCI-compliant third-party providers. We do not store credit card details.

Participants under 18 must have a parent or guardian register on their behalf and consent to our privacy practices. We do not knowingly collect personal information directly from children under 13.

We may update this privacy policy from time to time. Significant changes will be communicated through our website or email. Continued participation in events after changes constitutes acceptance of the updated policy.